In the case of an emergency, which procedure must be followed for meetings?

The correct procedure for meetings in the case of an emergency is to provide at least 3 days' notice. This is important because it ensures that all stakeholders have adequate time to be informed about the upcoming meeting and to prepare accordingly. Timely notification is essential for fostering transparency and allowing for public participation, especially in the context of matters that may affect the community or the stakeholders involved.

In emergencies, even though situations may require expedient actions, adhering to a notice period helps maintain a standard of governance and accountability. Providing notice is a best practice to ensure that everyone has an opportunity to attend and to voice their concerns or opinions on urgent matters.

Shorter notification periods, such as 1-day notice, would not allow sufficient time for stakeholders to respond meaningfully. Conducting meetings in private often goes against the principles of transparency and public engagement, especially when dealing with issues that could impact public interest. Lastly, the notion of immediately notifying the public could lead to chaos without the structured approach of prior notice, which aids in organization and proper agenda setting. Hence, providing at least 3 days' notice is the most effective way to balance urgency with the need for thorough discussion and participation.